Ways to Give - 3rd Party Event Tools - Guidelines
Special Event Guidelines
The Health Sciences Centre Foundation welcomes special fundraising and promotional events sponsored by outside organizations and individuals on its behalf. Such events or promotions must adhere to 3rd Party Event Policies, maintain a positive image for the organization and have profitability or public relations value.
 
3rd Party Event Fundraising is defined as individuals, groups, organizations, businesses and schools wishing to raise money on behalf of the Health Sciences Centre Foundation. If organizers wish to use the HSC Foundation’s brand to solicit support for their activity, the organizing group needs to go through the HSC Foundation approval process. The process includes completing an HSCF 3rd Party Event Application.
 
Process and Policies:
  • To organize a 3rd Party Event, please complete the 3rd Party Event Application form and submit it to the Annual Giving Officer, HSC Foundation at hsc_foundation@hsc.mb.ca. Authorization will then be provided to use our name in conjunction with your event.

  • We are happy to have our name and logo displayed on your event materials. To ensure our brand is represented correctly, we ask that all promotional material using the HSC Foundation name and logo be approved by our team, prior to the launch of the event and prior to distribution. This includes, but is not limited to brochures, flyers, advertisements and posters.

  • The event should work toward generating a positive image for the 3rd party organization/individual and the HSC Foundation.

  • The HSC Foundation will incur no costs on behalf of the third party event organizer unless agreed to, in writing, prior to the event or promotion.

  • The HSC Foundation special events team are an excellent source of knowledge and ideas when it comes to planning your special event however all staffing, recruiting volunteers, selling tickets and media relations will be the responsibility of the 3rd party event organizers unless agreed to, in writing, prior to the event. (Media guidelines available upon request).

  • Third Party requirements involving licenses and fees must conform to government
    regulations at all levels. HSC Foundation is not responsible for securing any licenses.
    All event-associated activities must be in compliance with the Personal Information
    Protection and Electronic Documents Act (PIPEDA).

  • All money, records and requests for charitable donation receipts must be submitted to the HSC Foundation within 30 days of the event.

  • All donations will be accepted and processed in accordance with HSC Foundation Gift Acceptance Policies and administrative procedures.

  • Where it is the wish of the third party event organizers to designate proceeds to a
    particular hospital project, activity or area of research, the HSC Foundation will ensure
    funds are dispersed as per the organizer’s designation.

  • Charitable donation receipts will be issued in accordance with Canada Revenue Agency guidelines.

  • The Health Sciences Centre Foundation is not in any way liable or responsible for any
    injury which may occur as a result of the event and a waiver to that effect must be signed by all participants and volunteers.